Disclosures

Introduction 

Evara Health Institute (EHI) is committed to transparency and providing accurate, relevant, and  timely information to our students, prospective students, families, employees, and the public. In  accordance with the requirements of the Higher Education Opportunity Act (HEOA), EHI  developed this consumer information document to provide convenient access to required  information. Additional information regarding the HEOA may be found here: Higher Education  Opportunity Act.  

General Institutional Information 

Contact Information  

Evara Health Institute 

14106 58th St. North 

Clearwater, Florida 33760 

727-425-8001 

www.EvaraHealthInstitute.org 

School Licensure, Accreditation Status, and Approvals 

Evara Health Institute (EHI) is licensed by the Commission for Independent Education, Florida  Department of Education—License #12948.  

Additional information regarding Evara Health Institute may be obtained by contacting:  

Commission for Independent Education 

Florida Department of Education 

325 West Gaines Street, Suite 1414 

Tallahassee, FL 32399-0400 

(888) 224-6684 

Evara Health Institute’s Pharmacy Technician program is recognized as an approved pharmacy  technician program by the Florida Department of Health, Division of Medical Quality Assurance.  The license number is RTTP1462. 

Evara Health Institute’s Dental Assistant with Expanded Functions program is a Florida Board of  Dentistry Approved Expanded Functions/Radiology Program consistent with Chapter 466.024,  F.S. and Rule Chapter 64B5-16, F.A.C. 

Evara Health Institute is not institutionally accredited. This lack of institutional accreditation  makes the EHI ineligible to participate in the Title IV federal student aid program. 

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Academic Programs  

Evara Health Institute offers the following academic programs: 

Diploma Programs 

• Behavioral Health Technician 
• Dental Assistant with Expanded Functions 
• Limited Scope Radiology 
• Medical Assistant 
• Pharmacy Technician 

Program Descriptions, instructional hours, courses and course descriptions, credit hours, and  program completion requirements are found in the Academic Program Information section of the  Evara Health Institute Catalog. Start dates, last days to enroll, registration dates, and program  end dates are found in the Evara Health Institute Catalog Supplement.  

Certification and Professional Licensure Requirements  

Limited Scope Radiography Program  

Students in the Limited Scope radiography program are required to obtain their AART Limited  Scope certification upon completion as well as a Florida state Licensure in Basic X-ray Machine  Operator to be eligible for employment as a limited scope radiologist or to perform limited scope  radiology as part of their scope of practice. The cost of one national certification attempt is  included in the cost of Limited Scope Radiography program tuition.  

Pharmacy Technician Program  

To obtain Registered Pharmacy Technician license in Florida, an individual must have  completed a Board of Pharmacy approved pharmacy technician training program. Evara Health  Institute’s Pharmacy Technician program is approved by the Florida Board of Pharmacy  (License # RTTP1462). As such, graduates of the Pharmacy Technician program will meet  Florida’s Pharmacy Technician Registration requirements. The cost of one national certification  attempt is included in the cost of Pharmacy Technician program tuition.  

Dental Assistant with Expanded Functions Program 

While dental assistants do not require a license to work in Florida, they must complete formal  training with a Florida Board of Dentistry-approved program to perform expanded functions  (EFDA) including radiology. Evara Health Institute’s Dental Assistant with Expanded Functions  program is approved by the Florida Board of Dentistry. As such, graduates of the program are  approved to perform expanded duties including dental radiology and do not require separate  expanded functions or radiology certification to practice. The cost of one national certification  attempt is included in the cost of Dental Assistant with Expanded Functions program tuition.  

Medical Assistant Program 

Medical Assistants are not required to attain national industry certification or state licensure to  work as a Medical Assistant in Florida. However, some employers require or strongly prefer  Medical Assistants to hold national certification. As such, Evara Health Institute highly  encourages all Medical Assistant program graduates to attain national industry certification. The 

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cost of one national certification attempt is included in the cost of Medical Assistant program  tuition.  

Behavioral Health Technician Program 

Behavioral Health Technicians are not required to attain national industry certification or state  licensure to work as a Behavioral Health Technicians in Florida. However, some employers and  certain positions require or strongly prefer Behavioral Health Technicians to hold national  certification. As such, Evara Health Institute highly encourages all Behavioral Health Technician  program graduates to attain national industry certification. The cost of one national certification  attempt is included in the cost of Behavioral Health Technician program tuition.  

Blended Learning 

Evara Health Institute delivers instruction via a blended learning modality. This modality was  selected because it allows for increased flexibility for students (e.g., decreased commuting  demands) while maintaining the integrity and effectiveness of technical instruction. Online  didactic instruction and learning activities align with students’ abilities, skills, and needs and  include universally available learning resources and support (e.g., audio textbooks, optional  graphic organizers). Technical competencies are effectively taught using hands-on practice with  appropriate equipment and supervision, and students’ competency achievements are well documented. More information is found in the Evara Health Institute Catalog/Addendum. The  Catalog, Addendum and Supplement are available on the Evara Health Institute website. 

Textbook Information

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Administrative Personnel and Faculty  

Information regarding Evara Health Institute’s administrative personnel and faculty is found in  the Evara Health Institute Catalog Supplement.  

Academic Calendar  

Evara Health Institute’s academic calendar is found in the Evara Health Institute Catalog  Supplement. Whenever feasible, the Institute mirrors the Pinellas County Schools academic  calendar in recognition that many of our students have children enrolled in Pinellas County  Schools and that alignment makes coordination of schedules easier. 

Vaccinations 

Adults whose occupations place them in contact with patients with contagious diseases are at  increased risk for contracting vaccine-preventable diseases and, if infected, for transmitting  them to their patients. Healthcare personnel, including physicians, nurses, students, support  personnel, and students should protect themselves and susceptible patients by receiving  appropriate immunizations. 

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Florida Statute Section 1006.69 requires postsecondary educational institutions to provide  detailed information concerning the risks associated with meningococcal meningitis and  hepatitis B and the availability, effectiveness, and known contraindications of any required or  recommended vaccine to every student, or to the student’s parent if the student is a minor, who  has been accepted for admission. 

Meningitis is a serious disease that affects the brain and spinal cord. Because bacterial  meningitis is a grave illness and can rapidly progress to death, it requires early diagnosis and  treatment. This is often difficult because the symptoms closely resemble those of the flu and the  highest incidence occurs during late winter and early spring (flu season). When not fatal,  bacterial meningitis can lead to permanent disabilities such as hearing loss, brain damage or  loss of limbs. 

Hepatitis B is a serious infectious disease caused by a virus that attacks the liver. The hepatitis  B virus (HBV) can cause life-long infection that leads to cirrhosis (scarring) of the liver, liver  cancer, or liver failure. There is no cure for hepatitis B, but the infection can be prevented by  vaccination. Each year, about 200,000 people are infected with the virus and 5,000 people die. 

All students are encouraged to consider being vaccinated against these diseases.  

All Evara Health Institute programs include requisite externship experiences completed within a  healthcare facility. Immunization requirements can vary based on healthcare facilities’ policies,  the specific role of the healthcare worker, and regional regulations. In addition to required  immunizations, many healthcare organizations require students to be screened for  Tuberculosis. If a student tests positive, the student must present evidence of a clear chest x ray before starting the externship. Healthcare organizations may also require students to  undergo physical examinations to establish that they are capable of performing the required  tasks and to reduce the risk of injury. 

Participation in externship/clinical experiences at a healthcare facility requires that students  comply with the organization’s immunization, screening, and examination requirements.  Students will not be released to begin their externship/clinical experience until proof of  compliance with the health policies of their assigned externship site (e.g., immunization records)  is provided to Evara Health Institute. The following vaccinations are commonly required to  participate in an externship/clinicals at a medical facility: 

• MMR (measles, mumps, rubella) 
• Varicella (chicken pox) 
• Tdap (Tetanus, Diphtheria, and Pertussis) 
• Hepatitis B (HBV) 
• Influenza 
• Pneumococcal 

Evara Health Institute supports students to meet immunization, screening, and examination  requirements of their assigned externship/clinical site(s) including placing the orders for the  procedures and covering associated expenses.  

Family Educational Rights and Privacy Act (FERPA)  

This Family Educational Rights and Privacy Act (FERPA) Policy outlines the guidelines and  procedures followed by Evara Health Institute to ensure compliance with the federal law known 

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as the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g, and its  implementing regulations, 34 C.F.R. Part 99. FERPA grants eligible students certain rights with  respect to their education records and establishes the privacy of these records. 

Evara Health Institute’s FERPA Policy is designed to safeguard the privacy and confidentiality of  student education records in accordance with federal law. The Institute is committed to  upholding the rights and responsibilities outlined in FERPA and will take all necessary steps to  ensure compliance and protect the information entrusted to its care. 

A student is any individual who is currently or has been enrolled at Evara Health Institute and for  whom the Institute maintains education records. 

Education Records include all records, files, documents, and other materials maintained by  Evara Health Institute that are directly related to a student, excluding records of instructional,  administrative, and support personnel that are kept in the sole possession of the maker and are  not accessible or revealed to any other individual except a temporary substitute for the maker.  Evara Health Institute notifies students of their FERPA rights during the enrollment process. 

FERPA Rights and Guidelines 

Right to Access: Students have the right to inspect and review their education records within 45  days of the day Evara Health Institute receives an access request. Students should submit a  written request to the Registrar’s Office specifying the records they wish to review. The Institute  will make access arrangements and notify the student of the time and place where the records  may be inspected. 

Right to Amend Records: If a student believes that information contained in their education  records is inaccurate, misleading, or otherwise in violation of their privacy rights, they may  request the Evara Health Institute to amend the records. The Institute will consider the request  and, if appropriate, make the necessary corrections. 

Consent for Release of Records: Evara Health Institute will not disclose personally identifiable  information from a student’s education records without written consent, except as permitted by  law. Consent must be provided by the student in writing via completion of a FERPA Release  form and must specify the records to be disclosed, the purpose of the disclosure, and the  parties to whom the disclosure may be made.  

Third-Party Requests: Evara Health Institute may release education records to a third party,  including parents or guardians, only with a student’s written consent or if the third party provides  evidence that the student is a dependent for tax purposes as defined by the Internal Revenue  Code. 

Disclosure without Student Consent under FERPA: Evara Health Institute may release private  information under certain exceptions consistent with FERPA regulations. These circumstances  include: 

1. School Officials with Legitimate Educational Interests: 

• One exception to the consent requirement under FERPA involves the disclosure of  personally identifiable, non-directory information to school officials with legitimate  educational interests. In such cases, Evara Health Institute may share education records  with these individuals without obtaining a student’s prior written consent.

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• A “school official” can be an individual employed by Evara Health Institute in various  roles, including administrative, supervisory, academic, research, or support staff  positions. It can also refer to a person or organization contracted by Evara Health  Institute to provide specific services on its behalf. This could include individuals serving  on the Board of Trustees or students involved in official committees, such as disciplinary  or grievance committees, or assisting other school officials in their roles. 
• A school official is deemed to have a legitimate educational interest if accessing an  education record is necessary to fulfill their professional responsibilities at Evara Health  Institute. 

2. Health and Safety: 

• Another exception to the consent requirement under FERPA pertains to the disclosure of  personally identifiable information when there is a need to protect the health or safety of  the student or others. This exception allows for the sharing of information with  appropriate parties, including law enforcement officials, trained medical personnel, public  health officials, and parents, but only when there is an actual, impending, or imminent  danger. 
• It’s important to emphasize that this exception is not invoked lightly, and personally  identifiable, non-directory information is only disclosed under this exception when there  is a clear and immediate threat. This exception is limited to the duration of the  emergency. 

3. Other Schools: 

• In cases related to a student’s enrollment or transfer, Evara Health Institute may share  education records with other schools that have requested these records. This applies to  schools in which the student intends to enroll, is currently enrolled, or is seeking  enrollment. 

4. Directory Information: 

• Evara Health Institute may disclose certain directory information without obtaining a  student’s consent unless the student has chosen to restrict the release of this  information. Directory information recognized by Evara Health Institute includes: o Student’s name 

o Address 

o Telephone listing 

o Photograph or video 

o Program of study 

o Dates of attendance 

o Participation in officially recognized activities 

o Credentials, honors, and awards received 

Record of Disclosures: Evara Health Institute will maintain a record of each request for access  to and each disclosure of personally identifiable information from a student’s education records.  The record will indicate the name of the party making the request, any additional parties to 

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whom the information may be disclosed, and the legitimate interests these parties had in  requesting or obtaining the information. 

Student Complaints: A student has the right to file a complaint with the U.S. Department of  Education concerning alleged failures by Evara Health Institute to comply with the requirements  of FERPA. FERPA administration is overseen by: 

Student Privacy Policy Office 

U.S. Department of Education 

400 Maryland Avenue, SW 

Washington, DC 20202-8520 

For more information about FERPA or to submit requests related to education records, please  contact the Registrar.  

Leave of Absence  

Evara Health Institute’s Leave of Absence policy is designed to provide students with the  opportunity to temporarily interrupt their education due to specific extenuating circumstances  while maintaining their enrollment status. This policy outlines the conditions, procedures, and  responsibilities associated with requesting and granting a leave of absence. 

Eligibility: To be eligible for a leave of absence, a student must meet the following criteria: 

• Be currently enrolled in a program at Evara Health Institute. 
• Have completed at least one term of study. 
• Demonstrate valid reasons for the leave, such as medical issues, military service,  personal emergencies, or other circumstances as approved by Evara Health Institute. 

Requesting a Leave of Absence: Students wishing to take an LOA must adhere to the following  procedures: 

• Notify the Director of Student Services, Program Director, or Director of Education  and Academic Operations in writing and complete required LOA documentation.  • Provide documentation or evidence supporting the reason for the requested leave  (e.g., medical certificates, military orders, or other relevant documents), if required. 

Duration of Leave: An LOA may be granted for a minimum of one course module (e.g., 6 weeks)  and a maximum of 180 days. LOAs may not exceed180 days in any 12-month period. 

Approval and Denial of Leave: Evara Health Institute will review and respond to LOA requests  within seven (7) days of receipt. LOAs will be approved or denied based on the validity of the  reason provided, the impact on academic progress, and the institution’s ability to accommodate  the request. 

Tuition and Financial Assistance Considerations: During an approved LOA, students will not be  required to make tuition payments. However, tuition obligations remain unchanged.  

Returning from Leave: Students on an approved LOA must:

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• Notify the Associate Director of Student Services of their intention to return at least one  week before the end of the approved leave period or one week before a requested early  return. 
• Meet with the Associate Director of Student Services to complete required re-entry  procedures. 

Academic and Programmatic Considerations: Students returning from an LOA will be re admitted to the same program, with the same academic and financial assistance status they  had at the start of the leave. Students should work closely with academic advisors to plan their  return and ensure a smooth transition. 

Termination of Enrollment: If a student exceeds the maximum allowable leave duration or fails  to return from an approved leave, their enrollment at Evara Health Institute may be terminated.  Termination may also occur if the student does not meet the academic and financial obligations  upon returning from the leave. 

Appeals: Students have the right to appeal the denial of an LOA request by following the  established appeals process. 

Administrative Leave of Absence: At times, students may be put on an Administrative Leave of  Absence due to challenges related to course availability. This situation is most likely to arise  when a student fails a course and needs to retake it, but that specific course is not currently  being offered. Additionally, it can occur when a student has completed all available courses or  cannot enroll in available courses because the failed course is a prerequisite. In such cases,  students are temporarily placed on Administrative LOA, and their return date aligns with the  availability of the next program course for which they are eligible to enroll. 

Contact Information: For questions or assistance regarding the Leave of Absence Policy,  students should contact the Director of Student Services. 

Additional information related to Evara Health Institute ’s Leave of Absence policy is found in the  Evara Health Institute Catalog.  

Tuition and Fees

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NOTE: Tuition costs for standard-term programs vary when courses are failed and must be  repeated. Full tuition is charged equal to the original cost of the course being retaken.  

Total Cost of Attendance  

A student’s cost of attendance is an estimate of the student’s educational expenses for the  period of enrollment. Cost of attendance components include tuition and fees, books, supplies,  transportation, room and board, dependent care, and loan fees. It is important to consider both  direct costs (i.e., tuition and fees) and indirect costs (e.g., transportation, housing) during the  time a student plans to attend school. A student’s financial need is determined based on the  student’s cost of attendance minus the student’s expected family contribution. The total cost of  attendance may vary depending on a student’s individual situation and decisions. More  information about how to calculate the total cost of attendance can be found at Estimate your  college cost | USAGov.  

Satisfactory Academic Progress  

Evara Health Institute is committed to ensuring that all students make satisfactory academic  progress toward their educational goals. This policy outlines the standards, guidelines, and  procedures for measuring and maintaining satisfactory academic progress. The institute  recognizes the importance of consistent monitoring, equitable application, and supportive  measures to help students succeed. 

SAP Evaluation Points 

Evara Health Institute evaluates SAP at designated SAP evaluation points. Specifically, the  Institute evaluates SAP in terms of Cumulative Grade Point Average (CGPA) and Pace of  Progress (POP) at the end of each semester for students enrolled in programs 18 weeks or  longer. The Institute evaluates SAP in terms of MTF at the end of each academic year or  midway through a student’s program, whichever is shorter.  

Satisfactory Academic Progress standards encompass both academic quality and attendance  requirements and include both quantitative and qualitative evaluation of standards including  grade point average (CGPA), Pace of Progress (POP), and Maximum Time Frame (MTF),  which are measurable against established norms.  

Cumulative Grade Point Average (CGPA)—CGPA is calculated to evaluate SAP at the end of  each semester for students enrolled in programs 18 weeks or longer. All courses completed to  date, including internal transfer credits, are included in the CGPA calculation. To meet SAP  standards at the first evaluation point, students must earn a CGPA of 1.5. To meet SAP  standards beyond the first evaluation point, students must earn a CGPA of 2.0. At the end of the  second academic year, students are required to have a CGPA of 2.0 or higher to meet SAP  standards. 

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Pace of Progress (POP)—POP is calculated at the end of each semester for students enrolled  in programs 18 weeks or longer. POP is calculated by dividing the total number of credit hours  the student successfully completed by the total number of credit hours the student attempted in  

the current program including transfer credits. To meet SAP standards at the first evaluation  point, students must demonstrate a minimum POP of 62%. To meet SAP standards beyond the  first evaluation point, students are required to demonstrate a POP of 67 (normal rounding rules  apply).  

Maximum Time Frame (MTF)—The MTF required for the successful completion of one’s  educational program cannot exceed 150% of the normal program length. Transfer credits are  treated as attempted and included in the calculation. MTF is evaluated at the end of each  academic year or midway through each student’s program, whichever is shorter. To meet SAP  standards, students must have attempted fewer than 150% of program credits and be on track  to finish the program within 150% of program credits. 

Grades and Credits Included in SAP CGPA, POP, and MTF Calculations  

The following table identifies each of the grades/transcript designations utilized by Evara Health  Institute. The chart includes percentage bands (if applicable), quality points (if applicable), and a  description for each letter grade or transcript designation. The table also designates which  grades are included in credits earned, credits attempted CGPA calculations, POP calculations,  and MTF calculations. and quality points define the impact of various academic factors on  satisfactory progress, including course withdrawals, incomplete grades, repeated courses,  transfer credits, proficiency credits, and non-punitive (pass/fail) grades.  

Notification of SAP Evaluation Results 

Evara Health Institute performs SAP calculations and provides written notification of evaluation  results for each student who did not meet SAP standards no later than ten (10) calendar days  from the end of an evaluation point. This notification includes information regarding the change  in academic standing and details about the implications of the change in standing,  requirements, expectations, and next steps.  

Students on an LOA at the time of the SAP evaluation point are notified upon their return from  the LOA. Students returning from LOA who are informed that they have been placed on  Academic Suspension must submit a SAP Appeal and an Academic Improvement Plan within  seven (7) calendar days (excluding scheduled breaks) after notification. Students who fail to  fulfill these requirements are dismissed. Students returning from LOA who are informed that  they have violated MTF are dismissed and are required to follow the procedures outlined in the  “Failure to Meet SAP due to Maximum Time Frame (MTF) Violation” section of this policy.  

Failure to Meet SAP Due to CGPA or POP—Academic Standing  

The policy outlines the process for warning or probation, including the criteria for placement on  and removal from probation. This approach offers students a chance to improve their  performance while receiving guidance and support. 

Academic Warning—Students who fail the first or subsequent SAP evaluation due to CGPA or  POP after meeting SAP in the previous evaluation are placed on Academic Warning. Students  placed on Academic Warning are notified of their change of academic standing in writing and  required to meet with their Program Director and/or Director of Student Services to discuss  available support and resources. Students who meet SAP standards at the next evaluation point 

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are considered in good academic standing. Students who fail to meet SAP standards at the next  evaluation point are placed on Academic Probation.  

Academic Probation—Students who fail to meet SAP standards at the evaluation point following  being placed on Academic Warning are placed on Academic Probation. Students placed on  Academic Probation are notified in writing of their change in academic standing and of the  requirement to work with their Program Director to create a formal Academic Improvement Plan  which they agree to implement to improve their academic performance by the next SAP  evaluation point. Students who meet SAP at the evaluation point following being placed on SAP  Probation are considered in good academic standing. Students who do not meet SAP standards  at the next SAP evaluation point are placed on Academic Suspension.  

Academic Suspension—Students who fail to meet SAP standards at the evaluation point  following being placed on Academic Probation are placed on Academic Suspension and are at  risk of being dismissed. Students placed on Academic Suspension are notified in writing of their  change in academic standing and that the submission and subsequent approval of a formal  SAP Appeal and an updated Academic Improvement Plan are required to avoid dismissal from  their program.  

SAP Appeal Process—Students who are placed on Academic Suspension are required to  submit a formal SAP Appeal and an updated Academic Improvement Plan within seven (7)  calendar days (excluding breaks of 5 or more days and LOAs) of being notified regarding their  change in academic standing.  

Program Dismissal—Students who fail to submit a required SAP Appeal and updated Academic  Improvement Plan within seven (7) calendar days of notification (excluding breaks of 5 or more  days and LOAs) are dismissed from their program. A student whose SAP Appeal is denied is  dismissed from his/her program. Upon dismissal, students are unregistered from all enrolled  courses. The student will not be charged for unregistered courses.  

Re-Entry Conditions—Students seeking to re-enter after being dismissed from their program  while in Academic Suspension standing must submit a SAP Appeal and Academic Improvement  Plan for consideration along with his/her application for re-entry. A student whose SAP Appeal  and Academic Improvement Plan is approved will be allowed to re-enter their program, provided  their re-entry does not violate another Institute policy.  

Progress Expectations—Students who are allowed to re-enter after being dismissed for failing to  meet SAP standards are expected to demonstrate academic engagement and earn passing  grades to be allowed to continue in their program. Once SAP standards are achieved, the  student will be considered in good academic standing. Students who fail one or more courses or  violate the attendance policy following re-entry will be dismissed and will not be allowed to re enter the same program in the future.  

Failure to Meet SAP due to Maximum Time Frame (MTF) Violation 

Program Dismissal—Students who have taken greater than 150% of the program’s  credit hours or for whom it has been determined that they will not be able to finish the  program within 150% of the program’s credit hours are dismissed. 

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Completer Students—Evara Health Institute students who complete all academic program  requirements but do not achieve the required 2.0 CGPA to graduate from their program may  repeat courses within their academic program. Completer students will be placed on Extended  Enrollment during this period and will not be eligible for student assistance and will not be  charged tuition for courses repeated after completing their program requirements.  

Completer students in an Extended Enrollment status who exceed MTF will be dismissed.  Completer students approved to re-enter will return to Evara Health Institute in an Extended  Enrollment status, will not be eligible for student assistance, and will not be charged tuition for  repeated courses.  

Re-Entry Conditions—Any student dismissed for MTF who desires to re-enter into his/her  program of study must submit a SAP Appeal and Academic Improvement Plan for consideration  along with his/her application for re-entry. Students whose appeals and academic improvement  plans are approved will be allowed to re-enter their program.  

Expected Progress—Students who are approved for re-entry after being dismissed for MTF are  expected to demonstrate academic engagement and earn passing grades to be allowed to  continue in their program. Students who fail one or more courses or violate the attendance  policy following re-entry will be dismissed and will not be allowed to re-enter the same program  in the future.  

SAP Appeal and Academic Improvement Plan Approval Process 

Evara Health Institute has established an appeal process for students who fail to meet SAP  standards and are consequently at risk for dismissal or have been dismissed from their  program. The appeal process provides students with an opportunity to provide information  regarding factors that impacted their ability to be academically successful, action steps that  have or will be taken to address those factors, and confirmation that they will adhere to their  Academic Improvement Plan until SAP standards are met. 

SAP appeals must identify the circumstances and factors that interfered with the student’s ability  to be academically successful. Acceptable circumstances or factors for a SAP appeal approval  include: 

1. The death of a relative of the student 
2. The personal injury or illness of the student 
3. Special circumstances as determined by Evara Health Institute 

Students must describe what strategies have been applied or will be applied to address or  overcome the circumstances/factors that caused or contributed to the student’s lack of  academic success.

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Finally, students must agree to adhere to the Academic Improvement Plan submitted with the  SAP Appeal and to seek support if the improvement plan is insufficient or ineffective.  

SAP Appeal approval is determined on an individual basis. Each appeal is unique and assessed  individually during the review process. Variables evaluated to inform appeal decisions include  but are not limited to: 

1. The completeness of the appeal 
2. The student’s accurate and comprehensive description of: 

• The circumstances/factors causing or contributing to his/her failure to meet SAP  standards. 
• The strategies applied or planned to address identified circumstances/factors.  3. The perceived uniqueness and impact of identified circumstances/factors l • Appeal reasons are evaluated to determine the degree to which one or more  “special” circumstances prevented the student from achieving SAP.  

4. The student’s CGPA, POP, and/or MTF. These variables are assessed to ensure that  appeals are approved only for students who have a reasonable chance of success long term (i.e., graduation). 
5. Prior SAP appeals made by the student. Evara Health Institute may consider information  from other sources, such as prior appeals, when appeal approval decisions.  

SAP Appeal decisions are made by the SAP Appeal Committee consisting of the Vice President  of Education and Curriculum, the student’s Program Director, and a student service provider.  Students are informed if their SAP Appeal was approved within five (5) calendar days of the  appeal decision. If a SAP Appeal is denied, the reason for the appeal denial is documented in  the student’s academic record two (2) business days after the appeal decision. 

Appeal decisions are final. 

Additional detailed information related to SAP expectations and procedures is found in the  Evara Health Institute Catalog.  

Program Withdrawal  

Student Voluntary Withdrawal Requests 

Students who wish to voluntarily end their enrollment after Evara Health Institute’s official  cancellation period may withdraw from Evara Health Institute at any time. A student is  considered officially withdrawn on the day he/she notified an Evara Health Institute faculty or  staff member of his/her intent to withdraw from his/her program. Students who seek to withdraw  from school after the cancellation period and before the completion of their program should  contact the Registrar’s Office by visiting the office in person, via telephone, or by email at  EvaraRegistrar@hcnetwork.org officially request to withdraw from their program.  

Process to Stop or Reverse Withdrawal Procedures 

Any student who requests to withdraw from Evara Health Institute and then subsequently  decides to remain enrolled may stop or reverse the withdrawal process by communicating  his/her intent to remain enrolled in his/her program. Students must communicate their intent to  remain enrolled in writing within three (3) business days (excluding scheduled breaks of 5  calendar days or more) from the date of their official withdrawal notification. 

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Only students who are eligible to return to school may cancel their official withdrawal  notification. Any student whose reinstatement or continued enrollment would violate another  Evara Health Institute policy (e.g., the student was subject to dismissal) is not eligible to cancel  their official withdrawal and is required to adhere to the Student Re-Entry Policy and procedures  to return to school.  

Program Withdrawal Due to Nonattendance  

Evara Health Institute will withdraw any student who: 

1. Violates the published attendance policy or 
2. Fails to return from a leave of absence.  

Student Notification—All withdrawn students are notified of their official withdrawal from their  programs in writing.  

Grading—Students who are withdrawn from their program of study during a grading period will  receive a W grade as outlined in the Grading System Policy for any course currently in  progress. Students receive a WD grade for any courses scheduled in which the student did not  begin attendance. 

Financial Obligations—Students who are withdrawn from their program may owe tuition  following the provision of appropriate institutional refunds. Additional information may be found  by reviewing the Institutional Refund Policy within this catalog. Students are responsible for  paying the final balance owed to Evara Health Institute.  

Student Dismissal and Expulsion  

In accordance with established Evara Health Institute policy, a student may be dismissed or  expelled from school for conduct, academic, and program eligibility violations including: 

Conduct 

1. Serious or chronic violations of the Student Code of Conduct  
2. Violation of the Non-Discrimination, Anti-Bullying, No Harassment, Anti-Hazing, or  Retaliation Policies 

Academic 

3. Failure to meet Satisfactory Academic Progress Policy requirements. 4. Failing the same course or equivalent courses three times 

Program Eligibility  

5. Violation of Drug Screening Policy 
6. Violation of Background Screening Policy 

Student Notification—All students who are dismissed or expelled are notified in writing.  

Grading—Students who are dismissed or expelled from their program during a grading period  will receive a W grade as outlined in the Grading System Policy for any course currently in  progress. Dismissed or Expelled students receive a WD grade for any courses scheduled in  which the student did not begin attendance.

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Financial Obligations—Students who are dismissed or expelled from their program may owe  tuition following the provision of appropriate institutional refunds. Additional information may be  found by reviewing the Institutional Refund Policy within this catalog. Students are responsible  for paying the final balance owed to Evara Health Institute.  

Institutional Refund Policy  

Evara Health Institute is committed to providing an equitable and transparent refund policy for  all students in accordance with federal refund guidelines and the refund guidelines set by the  Commission for Independent Education (CIE) rule. The refund policy is designed to ensure  fairness and clarity in the event that a student withdraws, is dismissed, is placed on an  Administrative Leave of Absence, transfers programs, or fails to return from a leave of absence.  

Equitable Policy Administration: Evara Health Institute’s refund policy applies to all students and  is uniformly administered. The policy is designed to ensure that students are fairly reimbursed  based on the length of time they remain enrolled in their program. 

Disclosure in Catalog and Enrollment Agreement: Evara Health Institute’s refund policy is fully  disclosed in both the Institute’s catalog and enrollment agreement (i.e., Enrollment Agreement  (EA)) to provide transparent information about important financial aspects of their enrollment. 

Integration of Expenses: Evara Health Institute does not charge students separately for  supplies, books, equipment, uniforms, services, or any other program-related resource. All  associated program expenses are integrated into the cost of program tuition. 

Provisional Registration Period: Evara Health Institute has established a provisional registration  period commensurate with the length of a student’s first course (typically 6 weeks) during which  students are provisionally registered. No tuition is charged to a student’s account during the  provisional registration period. Once a student satisfies all registration requirements, they  become responsible for paying tuition and may receive any student assistance for which they  are eligible, retroactive to the beginning of the student’s program. See the Provisional  Registration Period Policy for additional information.  

Billing, Calculation, and Refund Timelines: Evara Health Institute students are billed by payment  period (i.e., semester) for all courses scheduled for that semester. All institutional refund  calculations are completed within thirty (30) calendar days of the date of determination. The  date of determination is the date Evara Health Institute determined the student to be no longer  enrolled in a program including those who were withdrawn, dismissed, placed on an  Administrative Leave of Absence, transferred to another Evara Health Institute program, or  failed to return as planned from a leave of absence. Refund calculations are based on a  student’s last day of attendance. The last day of attendance for a student is the last day the  student was physically present in a scheduled class, earned externship/clinical hours, or  engaged in attendance-generating academic activity within the online course room such as  discussion boards, submission of assignments, or assessments (blended programs only). If the  student is owed a refund from the institutional refund calculation, Evara Health Institute  processes the necessary refund within thirty (30) calendar days and returns unearned student  assistance within 45 calendar days of the date of determination. Students are responsible for  any balance due on their accounts following the application of an appropriate pro-rata refund.

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Proration Process: Evara Health Institute students are billed for tuition by semester payment  period (i.e., typically 18 weeks) for all courses scheduled for that semester. A student who is no  longer enrolled in an Institute program receives a pro-rata refund based on the percentage of  the payment period (semester) completed by the student as follows: 

• A student who is no longer enrolled before the start of a payment period for which they  have been charged, the student receives a refund of 100% of tuition charges. 
• A student who is unenrolled after the start of a payment period for which they have been  charged but before or at the 60% completion of the payment period is issued a pro-rata  refund as follows: 

o The pro rata amount of tuition refunded is determined by dividing the number of  calendar days after a student’s last day of attendance in the payment period by  the number of calendar days in the payment period.  

o The number of calendar days in a payment period is defined as the number of  calendar days from the start of a payment period until the last day of the last  course a student was scheduled to attend in the payment period. Scheduled  breaks of 5 calendar days or more and periods of leave of absence are excluded  from the calculation. 

o Refunds are rounded to the nearest whole dollar. 

Evara Health Institute is dedicated to maintaining fairness and transparency in all aspects of our  educational programs, including financial matters. If you have any questions or concerns  regarding our refund policy, please don’t hesitate to contact our Student Finance office for  assistance. 

Transfer Credit Policy 

Students may be eligible to receive transfer credit for successfully completed equivalent  coursework or prior learning, as validated, evaluated, and confirmed by a qualified instructor at  Evara Health Institute. The decision to accept transfer credits is at the discretion of the  accepting institution. Students are responsible for confirming whether or not credits will be  accepted by another organization of the student’s choice. As such, Evara Health Institute cannot  guarantee the transfer of credits from the Institute to other organizations or from another  organization to Evara Health Institute. All potential credits are reviewed on a case-by-case basis  and accepted credits are awarded at the discretion of the Evara Health Institute.  

Evara Health Institute considers previous education for transfer credit from the following  sources: 

• Advanced Placement Courses approved by the College Board. 
• DANTES Subject Standardized Tests (DSSTs). 
• CLEP credits that meet minimum ETS or ACE scores. 
• Military training approved by ACE. 
• Postsecondary institutions that are accredited by an accrediting agency recognized by  the U.S. Department of Education or CHEA (Council for Higher Education Accreditation).

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• Organizations that are members of the National Association of Credential Evaluation  Services (NACES), Association of International Credential Evaluators (AICE), or  American Association of Collegiate Registrars and Admissions Officers (AACRAO).  • Credits previously earned at Evara Health Institute. 

Evara Health Institute references the following guidelines when determining the transferability of  credits: 

• Prior learning or credits earned more than five years ago generally will not be accepted. • Only credits earned for courses outside of Evara Health Institute for which the students  earned a grade of “C” or better will be considered for transfer credit.  
• Evara Health Institute reserves the right to waive any requirements or require additional  proof of mastery through skill demonstrations. 
• Students must complete a minimum of 25% of the total credits in the program for which  they are enrolled at Evara Health Institute.  

Transfer Credit Evaluations For Previous Education 

Students who previously attended a post-secondary organization other than Evara Health  Institute or attended Evara Health Institute but did not complete their program may request a  Transfer Credit Evaluation to determine the transferability of previously earned credits to the  student’s current program of study at Evara Health Institute. 

Credit transfer evaluation requests should be submitted before starting the program, but no later  than the end of the first week of the student’s first course period. A Transfer Credit Evaluation  Request form may be requested from the Registrar. Students are responsible for ensuring the  form is completed in its entirety. Incomplete or ineligible forms will not be processed. Unofficial  transcripts, course descriptions, and/or the outside organization’s catalog (URL for electronic  catalog access) may be provided to the Registrar for initial, unofficial evaluation and  consultation.  

Official transcripts may not be issued to the student and must be sent directly to: 

Evara Health Institute 

Attn: Registrar 

14106 58th St. N. 

Clearwater, FL 33760 

Before submitting for a transfer credit evaluation, Evara Health Institute requires that all foreign  transcripts and any transcript in a language other than English be processed for translation and  evaluation by an organization recognized by the National Association of Credential Evaluation  Services (NACES), Association of International Credential Evaluators (AICE), or American  Association of Collegiate Registrars and Admissions Officers (AACRAO). 

Evara Health Institute reviews and awards appropriate transfer credit within 30 days of receiving  all required documentation, including official transcripts. Transfer credit evaluations are  completed by the Registrar with input from Program Directors as needed. Awarding of transfer  credit is based on a thorough transcript analysis completed to validate and confirm potential  transfer credits and determine the congruence and applicability of potential transfer credits to  the student’s program of study at Evara Health Institute. Transcript analysis includes the  following steps:

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1. Course level 
2. Course title 
3. Earned grade—courses with earned grades below a “C” are not evaluated past this step. 4. Number of credits 
4. Course description 
5. Course objectives  

Transfer Credits are granted only in semester credit hours. If the transcript contains quarter  hours, the quarter hours are divided by 1.5 to obtain semester credit hour equivalent. Partial  hours are not rounded up. Students granted transfer credit for courses taken outside of Evara  Health Institute will be awarded a grade of “TC.” 

External transfer credits do not affect a student’s Cumulative Grade Point Average (CGPA) but  do affect a student’s Pace of Progress (POP) and Maximum Time Frame (MTF). Please see the  Satisfactory Academic Progress (SAP) section of this catalog for more information.  

Transcripts of students who previously completed a program at Evara Health Institute are  automatically evaluated for transfer credit following the student’s completion of the Enrollment  Agreement. Evara Health Institute has made all attempts to create stackable programs through  which students may acquire specialization within their field or have an expedited pathway to  entering a new field by completing articulating Evara Health Institute programs.  

Internal Transfer Credit 

A full transcript review will be conducted for any previous Evara Health Institute student seeking  to return to the Institute after having left before graduating from their program of study. Internal  transfer credit may be awarded for courses with the same course code if credits were earned  less than three years before re-entry. Evara Health Institute reserves the right to deny internal  transfer credit for courses with the same course code if significant curriculum changes occur.  Internal transfer credit will not be awarded for courses with course codes that have changed or  are no longer part of the program requirements unless an equivalency crosswalk for the course  code has been established by Evara Health Institute. Students re-entering after one year who  are seeking internal transfer credit for courses with clinical competency requirements are  required to demonstrate clinical proficiency by completing a competency check with a qualified  instructor. Only students who demonstrate clinical proficiency via this competency check may  be awarded internal transfer credit.  

Registrar reviews transcripts upon reentry and un-associates any courses that no longer apply  to the program due to program requirement changes, significant course curriculum changes,  lack of clinical proficiency, or timeframe course credits were earned (e.g., more than three years  from date of re-entry). 

Transfer Credit When Transferring Programs 

Students may decide to transfer from one Evara Health Institute program to another. Similarly,  re-entering students may choose to re-enter into a different program from which they withdrew.  In some instances, programs share or have equivalent courses. Same and equivalent courses  

are accepted for transfer into the student’s new program of study, given course credit was  earned less than three years prior for returning students. These transferred credits and  associated grades are applied to the student’s new program and included in the calculation of  SAP as both attempted and earned (if successfully completed), and affect CGPA, POP, and 

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MTF based upon the earned grade. Please see the Satisfactory Academic Progress section of  this catalog for more information. 

Credit For Prior Learning/Proficiency  

Evara Health Institute students may be awarded credit for prior learning/proficiency that is  validated, evaluated, and confirmed by a qualified Institute instructor. Credit for prior learning is  evaluated and awarded only if the student’s prior learning aligns with program requirements  within the student’s chosen field of study and the student can demonstrate basic proficiency for  relevant skills via a Prior Learning Evaluation. Students are responsible for requesting a prior  learning evaluation to determine their eligibility for credit. Requests are made by completing a  Prior Learning Evaluation form and submitting it to the Registrar. The Prior Learning Evaluation  form will be provided by the Registrar. Requests for prior learning evaluation should be  submitted before the start of the student’s program, but no later than the end of the first week of  the program. Students are responsible for ensuring the form is completed in its entirety.  Incomplete or ineligible forms will not be processed.  

The prior learning evaluation will be scheduled with a qualified Institute instructor within seven  days of receiving a complete Prior Learning Evaluation form. Students should expect to spend  between one to three hours (or more) engaged in the evaluation process, depending on the  number of skills requiring assessment.  

Students awarded credit for prior learning/proficiency are awarded Proficiency Credit (PC).  Proficiency Credits awarded do not affect a student’s Cumulative Grade Point Average (CGPA)  but are used to calculate a student’s Pace of Progress (POP) and Maximum Time Frame (MTF).  Please see the Satisfactory Academic Progress (SAP) section of this catalog for more  information. 

Evara Health Institute maintains a signed, written record of credit granted for prior  learning/proficiency in the student’s file. Students are notified in writing regarding the outcome of  the prior learning evaluation within 14 days following completion of the evaluation. If prior  learning credit is awarded, notification is sent to the Student Finance department. 

Transfer Credit And Credit For Prior Learning/Proficiency Decision Appeal Process Any student denied transfer credit or credit for prior learning/proficiency and believes the  decision to be incorrect, may appeal within five (5) calendar days. Appeals will be reviewed by  the Vice President of Education and Curriculum within three (3) business days. All  documentation regarding prior education (e.g., course descriptions) and the rationale for the  denial of transfer credit will be reviewed. Similarly, the results of the Prior Learning Evaluation  and the rationale for the denial of credit will be reviewed. In some cases, re-assessment of a  student’s proficiency with a different instructor may be offered. Final decisions will be  communicated within four (4) business days of the receipt of the appeal unless a second  evaluation of student proficiency is recommended. Re-evaluations of a student’s proficiency are  typically completed within 10 days of the appeal, depending on student availability. Appeal  decisions are considered final.  

Evara Health Institute maintains a signed, written record of transfer credit decisions, including  appeal decisions, in the student’s file. Each student is provided a copy of this record. If transfer  credit is awarded, notification is sent to the Student Finance department and the value of the  awarded transfer credit is applied to the student’s ledger card. 

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Constitution Day 

The federal government requires each school that receives federal funding to hold an annual  educational program and/or activities for Constitution Day on September 17th. The law requires  that Constitution Day be held on September 17th of each year, commemorating the September  17, 1787 signing of the Constitution. Please note, if the 17th falls on a weekend, then the  program will be held the following week. A scanned copy of the U.S. Constitution may be  reviewed via The National Archives’ website at:  

http://www.archives.gov/national_archives_experience/charters/constitution.html . 

Student Services 

Evara Health Institute is committed to providing a comprehensive range of student support  services to ensure the success and well-being of its students throughout their educational  journey. These services are designed to facilitate student access, engagement, and successful  completion of education programs, as well as to prepare them for industry certification and  career placement after graduation. These services are available during regularly scheduled  hours and by appointment, and students are strongly encouraged to utilize them to enhance  their educational experience and career prospects. Evara Health Institute actively seeks  feedback from students through surveys and focus groups to continually improve the quality of  these student services and ensure student satisfaction. Brief descriptions of each of the student  services offered at Evara Health Institute are provided below: 

Admissions and Enrollment Support 

Evara Health Institute offers enrollment support to prospective students. This support includes  campus tours to familiarize potential students with the institute’s facilities. Prospective students  receive information about the educational programs offered, as well as the admission criteria.  The institute provides an overview of its transfer credit policy and procedures. Admissions  Representatives guide students through the enrollment paperwork and process, ensuring a  smooth transition into their chosen programs. Individuals seeking information about the  Institute’s educational programs and/or interested in enrolling in a program may contact the  Student Services team by emailing EvaraAdmissions@hcnetwork.org , calling (813) 784-0373,  or visiting the campus Monday through Friday between the hours of 9:00 am and 8:00 pm.  

New Student Orientation 

Evara Health Institute conducts a comprehensive orientation program for new students before  their first day of class. This orientation serves to acclimate students to various aspects of their  educational journey. Orientation includes an introduction to campus facilities, staff members,  and available student services. Students receive information about their educational programs,  blended learning methodologies, and the technology they will use, with guidance on accessing  technical support if needed. Expectations for participation, academic integrity, dress code, and  the Student Code of Conduct are discussed. Logistics such as parking, course locations, and  externship details are also covered during orientation. 

Personal Advising and Student Support Services 

Evara Health Institute offers personal advising and support services to students. These services  include referrals to community resources and mentoring to help students overcome potential  barriers to engagement and program completion. Students in need of personal advising and/or  student support services may contact the Student Services team by emailing 

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EvaraStudentSupport@hcnetwork.org , calling (813) 784-0373, or stopping by the Student  Services office on campus.  

Academic Advising, Tutoring, and Supplemental Skill Practice 

Throughout their programs, students’ progress and competency attainment are regularly  evaluated by instructors. Academic advising is provided on an ongoing basis to help students  understand their progress and identify areas of strength and weakness. Tutoring and open  clinical skill practice sessions are available during scheduled times and by appointment.  Students needing intensive academic support receive personalized Academic Support Plans,  which include remediation sessions and regular meetings with program staff. Tutoring and  supplemental skill practice schedules are posted in each classroom/laboratory. Students may  also schedule tutoring/skills practice sessions directly with their instructor.  

Certification Services 

Evara Health Institute assists students with the application, registration, and scheduling of  industry certification exams, ensuring they are well-supported to earn their credentials. Students  seeking additional information regarding certification services may email  EvaraCareerServices@hcnetwork.org or contact the Director of Education at (727) 824-8181.  

Career Readiness and Job Placement Services 

Evara Health Institute provides career readiness and graduate job placement services, including  professional resume development, interview coaching, and job sourcing at no cost to students.  Students are assisted with the job search process. No guarantees or promises of placement or  salary are directly or indirectly implied. Students also receive instruction in crucial intra- and  interpersonal skills essential for healthcare professionals, such as communication, teamwork,  and problem-solving. For more information regarding career services, students may email  EvaraCareerServices@hcnetwork.org or contact the Associate Director or Career Services at  (727) 804-7378 or aroux@hcnetwork.org .  

Technical Support 

Evara Health Institute offers technical support to help students access online resources, resolve  technical issues, and navigate learning management systems. During orientation, students are  provided with written instructions on how to access available technical support, including  technical support hours, technical support services and personnel, help request procedures,  and expected response times. Students experiencing technical difficulties should contact the  Director of Operations for technical assistance at EvaraTechSupport@hcnetwork.org or (727)  824-8143. Students may also contact Moodle Support & Training Services – Certified Partner  Services for technical assistance related to issues with the learning management system.  Expected response time is 24 hours. 

Disability Services 

Evara Health Institute is committed to providing reasonable accommodations for students with  disabilities. The institute’s facilities comply with ADA requirements and are accessible to all  students, ensuring an inclusive learning environment. Students seeking accommodations must  contact the Disability Coordinator at EvaraDisabilityServices@hcnetwork.org and complete all  required documentation. 

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Financial Assistance Services 

Financial assistance is available for those who qualify. Evara Health Institute is committed to  helping students access the financial assistance they need to pursue their educational goals.  Institute financial assistance services are provided to students to assist them with accessing  

and managing funding received from outside entities such as private scholarships and grants,  Workforce Innovation and Opportunity Act (WIOA) funding, and employer partner tuition  reimbursement. The Institute works collaboratively with students’ employers and community  partners that offer financial support for training (e.g., tuition reimbursement, scholarships) to  facilitate student access to these resources. For more information regarding financial  assistance, students may contact EvaraStudentFinance@hcnetwork.org or call (727) 425-8001  to schedule an appointment. 

It is important to note that Evara Health Institute does not currently hold institutional  accreditation, which means the Institute is not eligible to accept federal Title IV financial aid.  Evara Health Institute remains committed to providing high-quality education despite the current  lack of accreditation and offers alternative financial assistance options to support students’  educational journey including information about community resources and payment plans.  Students are provided entrance and exit counseling to ensure they understand the financial  commitment they are making and options (e.g., payment plans), responsibility, and procedures  for paying tuition.  

Program Tuition Transparency: Evara Health Institute believes in transparency regarding  program costs and provides this information before enrollment, allowing students to make  informed decisions about their education. Students receive a clear breakdown of tuition and  fees for their program, including total program tuition and the tuition cost per billing period,  allowing students to plan their finances accordingly. The cost of equipment, supplies, books,  and services are included in the program tuition which is reflected on the program tuition and  fees overview and discussed during entrance counseling.  

Payment Terms: Students receive a detailed overview of the terms and schedule of tuition  payments before enrollment. Evara Health Institute assists students with the development of  tuition payment plans, if applicable, designed to help each student manage their financial  commitments while pursuing their education. Students may pay more than the amount owed at  any given payment period. 

Students will not be billed until they have met all registration requirements and have been  officially registered in their program. Official registration typically occurs on the first Thursday of  students’ second course. Once registered, students will be billed for the cost of the courses  taken during their first and second terms and those scheduled during the third term which  collectively make up the first semester payment period. Beginning in their second semester (i.e.,  terms 4, 5, and 6), students are billed during the first week of the first term of the semester.  

Students who owe tuition following completion of their academic program are placed on a  payment plan with payment dates set for the 15th of each month. Students may pay more than  the amount billed each month.  

Payments may be made with cash, person check, electronic check (ACH), credit (Visa,  MasterCard, Discover, American Express) or money order. Returned checks incur a $25 fee.

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Students who do not adhere to their payment plan and schedule may be dismissed from Evara  Health Institute. Inactive students and graduates who do not adhere to their payment plan and  schedule may be subject to collection procedures.  

Institutional Refund Policy and Registration Period: Evara Health Institute understands that  circumstances may change, and students may need to adjust their enrollment. Students are  provided information on the Institute’s prorated refund policy and the Provisional Registration  Period so that they are aware of their options should they need to make changes to their  program. 

Transfer Credit Policies: Students are provided information regarding Evara Health Institute’s  transfer credit and credit for prior learning policies prior to enrollment. Students seeking transfer  credit for courses completed at another institution and those interested in arranging a Prior  Learning Evaluation are walked through the associated procedures in detail.  

Exit Counseling: Students who complete/graduate, withdraw, or are dismissed from their  program are provided with exit counseling and informed of their tuition balance, rights and  responsibilities, and payment options. A summary of this information is also sent to the student  within 30 days of the student’s last date of attendance.  

Library, Learning Resources, And Information Services 

At Evara Health Institute, the Learning Resources and Information Services play a pivotal role in  enriching the educational experience of students across various medical education programs.  The Institute ensures that a comprehensive array of learning resources is available to support  student learning and foster academic excellence. All instructors and student service personnel  receive training in the utilization of library resources to equip them to assist students in  effectively selecting, checking out, utilizing learning materials, ensuring students can make the  most of the available resources. Students may access library support by emailing  EvaraAskTheLibrarian@hcnetwork.org or calling (727) 824-8181. 

Diverse Collection for Each Program: Evara Health Institute maintains a curated collection of  learning resources tailored to the specific needs of each education program. This collection  includes a wide range of current titles, periodicals, and professional journals that align with the  curriculum and provide students with up-to-date information relevant to their respective fields.  Both physical and online library resources are made available for students. Physical library  holdings are accessible at any time during campus operational hours and may be checked out  by students for personal use.  

Physical Library Holdings: The Institute houses physical library holdings within the student  lounge, offering convenient access during campus operational hours and may be checked out  by students for personal use. The student lounge houses the Institute’s physical library holdings  and provides students with computers with internet access and space for student research and  collaboration.  

Online Library Collections: Evara Health Institute recognizes the importance of accessibility and  offers 24/7, year-round access to an extensive online collection of resources. This virtual library  enables students to conduct research, and access e-books, journals, and multimedia materials,  enhancing their learning flexibility. Online library resources are accessible to students 24-7 via  

the Student Portal.

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Classroom Resources: Students receive one set of scrubs/uniform and essential personal  clinical equipment (e.g., stethoscopes) during new student orientation. Textbooks and other  core physical learning materials are distributed on the first day of each course. Electronic copies  of textbooks and associated materials are also provided in the online course room for ease of  access and are typically available for review online the Sunday before each course start date.  Ample learning and clinical laboratory equipment, supplies, and consumables are provided  within each classroom/laboratory for student access during didactic/laboratory instruction,  practice, and assessment. Additionally, learning tools and resources, such as manikins and  teaching models, are strategically placed in each classroom. Students can access these  resources during scheduled class times to enhance hands-on learning experiences. 

Trained Personnel Assistance: All instructors and student service personnel receive training in  the utilization of library resources to equip them to assist students in effectively selecting,  checking out, utilizing learning materials, and ensuring students can make the most of the  available resources. 

Integrated Learning Approach: Evara Health Institute ensures that instruction and learning  activities are deliberately designed to integrate learning resources seamlessly into the learning  process. This encourages regular and meaningful engagement with the resources, enhancing  student comprehension and skill development.  

Current Inventory Maintenance: The Institute meticulously maintains a current inventory of all  learning resources. This inventory is regularly updated to reflect changes to the collection,  ensuring accurate records and facilitating efficient access for students. 

Continuous Assessment and Improvement: The Institute maintains a robust assessment and  

improvement strategy for its learning resources and information services. Feedback from both  instructors and students is actively solicited and utilized to refine the library offerings on an  annual basis, ensuring the collection remains relevant and responsive to evolving educational  needs. 

Incorporating these comprehensive learning resources and information services strategies,  Evara Health Institute provides a robust and supportive environment for students to acquire the  knowledge, skills, and competencies necessary for success in their chosen medical education  programs. 

Student Right To Know Information  

Student Body Diversity 

Demographic Information for Evara Health Institute student population will be reported annually  to the National Center for Education Statistics Integrated Postsecondary Education Data  System annually beginning in January 2025. The 2025 report will provide a summary of student  demographics for all students registered in an Institute academic program. This information will  include race/ethnicity and sex. A link to the most current IPEDS report will be provided in this  section for ease of access. 

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Student Performance and Outcome Data: 

A variety of student performance and outcome data will be provided following the completion of  Evara Health Institute’s first full cohort year (i.e., July 1, 2024-June 30, 2025). These data will  include:  

• Student Retention Rates 
• Program Completion Rates 
• Program Graduation Rates 
• Job Placement Rates 
• Certification/Licensure Exam Pass Rates—for programs aligned with occupations that  require certification/licensure to work.  

Data will be reported for the whole campus, each program, and by demographic category. 

Beyond the data outlined above, the following data will also be shared: 

• Revenue by source of private nonprofit using FASB standards 
• Financial Value Transparency data including debt-to-earnings and earning premium test  calculations for each program. 

Copyright and Computer File Sharing  

Copyright Infringement Policy 

Copyright Regulations—Evara Health Institute has established this Copyright Infringement  Policy to ensure compliance with copyright laws governing the use of copyrighted material on  Evara Health Institute’s computer systems, networks, and copiers. This policy aims to inform all  users about the seriousness of and consequences associated with the unauthorized use of  copyrighted materials, which is deemed illegal. 

All Evara Health Institute faculty, staff, and students are required to familiarize themselves with  and adhere to the provisions of this policy. Any member of the Evara Health Institute community  found engaging in the unauthorized use or distribution of copyrighted material may face  sanctions imposed by Evara Health Institute, including but not limited to dismissal or  termination. Violators may also be subject to federal criminal charges for copyright law  violations. 

Understanding Copyright—Copyright is a legal protection afforded by United States law (Title  17, U.S. Code) to creators of original works such as literary, dramatic, musical, artistic, and  certain other intellectual works, whether published or unpublished. While copyright confers  certain rights to the owner, these rights are not without limits. Sections 107 through 121 of the  1976 Copyright Act delineate restrictions on these rights. In some cases, exemptions from  copyright liability are specified, such as the doctrine of ‘fair use’ detailed in section 107 of the  1976 Copyright Act. In other cases, a ‘compulsory license’ may be granted for limited uses of  copyrighted works, contingent upon specified royalties and compliance with statutory conditions.  For further information regarding the limitations of these rights, consult the copyright law () or  the U.S. Copyright Office (http://www.copyright.gov). 

Examples of Copyright Infringement in an Academic Setting: In an educational context, the  following activities may constitute copyright infringement:

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1. Downloading and sharing MP3 files of music, videos, or games without permission from  the copyright owner. 
2. Unauthorized use of corporate logos. 
3. Placing an electronic copy of a standardized test on a department’s website without  permission from the copyright owner. 
4. Incorporating music downloaded or artwork scanned from a book into a departmental  website without proper attribution or permission from the copyright owners. 
5. Scanning and using a published photograph without permission or attribution. 
6. Uploading full-text articles to a non-password-protected course webpage accessible to  anyone on the internet. 
7. Downloading licensed software from unauthorized sources without the copyright or  license holder’s permission. 
8. Making a movie file or a substantial segment of a movie available on a website without  the copyright owner’s permission. 

Legal Alternatives to Unauthorized Downloading: In accordance with the Higher Education  Opportunity Act, Evara Health Institute offers legal alternatives to unauthorized downloading.  Please visit our recommended website: http://www.educause.edu/legalcontent for legal options. 

Summary of Civil and Criminal Penalties for Copyright Violations: Penalties for copyright  infringement encompass both civil and criminal consequences. Those held liable for civil  copyright infringement may be required to pay actual damages or statutory damages ranging  from $750 to $30,000 per infringed work. In cases of “willful” infringement, courts may award up  to $150,000 per infringed work. Additionally, courts have the discretion to assess costs and  attorneys’ fees. Detailed information can be found in Title 17, United States Code, Sections 504  and 505. Willful copyright infringement may also result in criminal penalties, including  imprisonment of up to five years and fines of up to $250,000 per offense. For further  information, please refer to the U.S. Copyright Office’s website at http://www.copyright.gov,  especially their FAQs section: https://www.copyright.gov/help/faq/index.html. 

Computer File Sharing  

Institutions are required to implement a plan to combat the illegal downloading of music, videos  and other copyrighted works on campus networks. Evara Health Institute takes this  responsibility seriously. Campus computers are monitored closely to address copyright  violations related to illegal downloads. Each computer user should understand what material is  illegal or legal to download/share and what sites are authorized distributors of copyrighted  material. For example, popular sites such as iTunes, Rhapsody, Amazon, etc., have downloads  available for a fee. Any unauthorized or illegal downloads or unauthorized file sharing, including  peer to peer file sharing, by any member of the Evara Health Institute community subjects that  member to sanctions by the Institute up to dismissal from school or termination of employment.  Individuals are subject to federal criminal offenses for copyright law violations. For a full list of  offenses, visit http://www.copyright.gov/title17/92chap5.html

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Campus Health and Safety  

Campus Safety and Security Reporting 

Evara Health Institute is committed to ensuring the safety and security of all students, faculty, staff, and  visitors on campus. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and  Campus Crime Statistics Act, the Institute has established a comprehensive Campus Safety and Security  Report Policy. This policy outlines the Institute’s responsibilities, procedures, and guidelines for providing  accurate and timely information regarding campus safety and security. 

Evara Health Institute prepares and publishes an Annual Campus Safety and Security Report by October  1st of each year consistent with mandates of the Jeanne Clery Disclosure of Campus Security Policy and  Campus Crime Statistics Act (Clery Act). This report includes statistics for the past three calendar years  on specific campus crimes, fires, and other incidents, as well as information about campus safety policies,  procedures, and resources. The purpose of this annual update is to provide accurate and current  information to students, faculty, staff, and the public about the safety and security measures in place on  campus. It helps individuals make informed decisions regarding their safety and well-being and ensures  transparency and accountability on the part of educational institutions. 

The Annual Campus Safety and Security Report covers the following areas: 

• Crime statistics for on-campus, non-campus, and public property areas. 
• Policies and procedures related to emergency response, evacuation, and lockdown protocols. • Information about the Institute’s security personnel and their roles. 
• Details about crime prevention programs, including education, training, and awareness initiatives. • Policies on alcohol and drug use, sexual assault prevention, and other safety-related topics. • Information about registered sex offenders on campus, if applicable. 
• Procedures for reporting crimes and emergencies, including contact information for campus  security and local law enforcement. 
• Timely warning and emergency notification policies. 

Distribution and Accessibility—All current and new students are directed to Evara Health Institute’s  Annual Campus Safety and Security Report which can be accessed at any time on the Institute’s website  at 2024-EHI-Annual-Campus-Safety-and-Security.pdf. The report is updated annually no later than October 1st and all current are notified and encouraged to review the updated information. New students are provided  a link to the report prior to enrollment and encouraged to review. Printed copies are made available upon  request. 

Annual Review and Updates—This policy will be reviewed annually to ensure its effectiveness and  compliance with the Clery Act and other relevant laws. Updates will be made as necessary to address  changing circumstances and requirements. 

Evara Health Institute is dedicated to fostering a secure and nurturing environment for all members of the  campus community. By adhering to the Campus Safety and Security Report Policy, we aim to provide  transparent and valuable information that empowers individuals to make informed decisions and actively  contribute to the safety and security of our campus.  

Resources for Victims of Sexual Misconduct  

Community resources for victims of sexual misconduct are reviewed periodically and can be  found in the Annual Disclosure report, posted on the Student Consumer Information page of  Evara Health Institute’s web site.

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RAINN 

The Rape, Abuse & Incest National Network is the nation’s largest anti-sexual violence  organization The National Sexual Assault Hotline is available 24/7:  

Telephone: 1-800-656-HOPE (4673)  

Online chat: https://www.rainn.org/  

State specific resources: https://www.rainn.org/state-resources  

Sexual Predator/Offender Registry—Students and employees seeking public information regarding  individuals required to register as Sexual Predators or Offenders with the Department of Law  Enforcement may access this information at https://offender.fdle.state.fl.us/offender/sops/search.jsf or by  calling 1-888-357-7332. This contact information is provided during student and employee orientations.  

Sex Offender Registry  

The following link contains the Florida state sex offender registry. http://offender.fdle.state.fl.us  

National Sex Offender Registry:  

The following link is sponsored by the US Department of Justice and contains information  regarding the national sex offender registry.  

http://www.nsopw.gov/?AspxAutoDetectCookieSupport=1 

Drug And Alcohol Abuse Prevention Policy 

Evara Health Institute is committed to maintaining a safe, healthy, and productive environment  for all members of the campus community. In accordance with the Federal Drug-Free  Workplace Act of 1988 and the Drug-Free Schools and Communities Amendments of 1989, the  Institute has established a comprehensive Drug and Alcohol Abuse Prevention Policy. This  policy outlines the Institute’s stance on substance abuse prevention, educational programs,  enforcement, and support services. 

Prohibited Activities: The possession, use, distribution, sale, or manufacturing of illicit drugs and  unauthorized alcohol consumption is strictly prohibited on Evara Health Institute premises, at  campus-sponsored events, or as part of any campus-related activities. Even when permitted  under local law, alcohol or marijuana use, possession, or influence on Institute premises,  activities, or events is prohibited, unless specifically authorized by Institute leadership. 

Education and Prevention: Evara Health Institute is dedicated to fostering a culture of  awareness and responsibility. The Institute will provide information and resources to inform  students, faculty, and staff about the risks associated with drug and alcohol abuse, as well as  available support services. 

Enforcement: Violations of this policy will result in disciplinary action up to and including  dismissal (students) and termination (faculty and staff). In accordance with applicable federal  and state laws, legal action may be pursued against individuals involved in the distribution or  sale of illicit drugs. 

Confidentiality and Reporting: Evara Health Institute encourages individuals to report any drug  or alcohol-related concerns promptly. Reports will be treated confidentially to the extent  permitted by law. Individuals who seek help voluntarily for substance abuse issues will be  provided with information about available resources and support services. Referrals to  community resources and support groups will be made available to those seeking help.

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Annual Review and Updates: This policy will be reviewed annually to ensure its effectiveness  and compliance with relevant laws. Updates will be made as necessary to address changing  circumstances and needs. 

Evara Health Institute is dedicated to fostering an environment of academic excellence,  personal growth, and responsibility. Through the implementation of this Drug and Alcohol Abuse  Prevention Policy, we aim to create a campus community that is safe, supportive, and  conducive to the overall well-being of our students, faculty, and staff.  

Smoking Policy 

Evara Health Institute is committed to protecting the health of its students, employees, and their  families. The use of tobacco products, including cigarettes, cigars, pipes, and smokeless  tobacco, can lead to disease and death. Smoking or other use of tobacco or tobacco products  (including but not limited to cigarettes, e-cigarettes, cigars, chewing tobacco, dip, snuff, pipes,  etc.) is prohibited on Evara Health Institute and all Evara Health owned and/or leased  locations/premises, including all internal and external areas, parking areas, and Company  vehicles. The policy will also apply to all Institute-sponsored events, regardless of location. 

Possession of Firearms and Dangerous Objects/Substances  

Evara Health Institute prohibits the possession or use of weapons or dangerous substances on  campus and at Institute-sponsored activities or events. If a weapon or dangerous substance is  brought on campus or to an Institute activity or event, appropriate action will be taken to protect  

the community which may include involvement of local law enforcement. Students found in  possession of weapons or dangerous substances will typically receive an interim suspension  while the situation is investigated and are subject to disciplinary measures per the Code of  Conduct up to and including school expulsion. Examples of violations of this policy include, but  are not limited to the following: 

• Possess or brandish a firearm 
• Possess any knife or other dangerous object of no reasonable use 
• Brandish a knife or other dangerous object 
• Possess an explosive device 
• Unlawfully possess a controlled substance 
• Commit or attempt to commit assault or battery 
• Commit or attempt to commit sexual assault or battery 
• Cause serious physical harm to another person, except in self-defense  

Nothing in this policy should be construed as limiting or preventing Evara Health Institute’s  discretion to take action which in the Institute’s sole discretion, is necessary or advisable to  promote safety and security. 

Threats and Threatening Behavior Policy  

Evara Health Institute will not tolerate any violent, aggressive, or threatening verbal or physical  behavior, that results in physical or emotional injury or otherwise places a person’s safety or  productivity at risk. Threats to harm others will be handled through the Code of Conduct  discipline process and may involve an interim suspension and/or engagement with law  enforcement. 

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If a member of the Evara Health Institute community makes a threat to harm themselves, the  Institute may call for law enforcement or other persons acquainted with the individual making  the threat to check on the person’s welfare. Evara Health Institute will assist the individual in  determining available resources and appropriate next steps.  

Reporting of Known or Suspected Child Abuse 

Evara Health Institute administrators, faculty, and staff will report known or suspected child  abuse, abandonment, or neglect to the Florida Abuse Hotline. 

Florida Statute 39.201(1) defines a mandatory reporter as any person who knows or has  reasonable suspicion to believe, that a child has been abused, abandoned, or neglected by an  adult responsible for the child’s welfare. As such, any Evara Health Institute community member  who knows or has reasonable suspicion of child abuse, abandonment, or neglect by an adult is  required to report these concerns to the Florida Abuse Hotline by calling 1-800-962-2873. 

Occupational Safety and Health Act (OSHA) 

Evara Health Institute will comply with all recognized applicable standards, record keeping,  posting, reporting, and related provisions of this act requiring employers to furnish students with  a safe learning environment and employees with a safe workplace that is free from recognized  hazards to life or health.  

Evara Health Institute pledges to do its best to provide a safe learning environment for its  students and workplace for its employees and to provide safety for its property and equipment.  This cannot be accomplished without the full participation and cooperation of every student and  employee. A safe learning environment and workplace can be attained through knowledge and  understanding of the hazards of the healthcare industry and knowing what precautions are  necessary to keep from becoming a victim of these hazards. The success of this depends on  the alertness and personal commitment of all. To accomplish this goal, the Institute must  establish safety rules and regulations to be observed by all students and employees at all times.  Any student or employee who disregards any Institute safety rule and/or regulation is subject to  disciplinary action including school expulsion and separation of employment. 

Regarding these rules, the following will be considered standard procedure for all students and  employees: 

• Should a safety regulation be modified so that a student’s or employee’s safety is  something less than it should be the student or employee should inform the Vice  President of Education and Curriculum.  
• All questions concerning the reason for doing something in a certain manner may be  asked of any member of the Institute leadership team at any time. 
• Students’ and employees’ decisions should always be guided by the Institute’s  commitment to safety. 
• Should a hazardous situation or condition exist, and a decision must be made on safety  or production, safety concerns should always take precedence over production. 

The most important part of safety is YOU. It is your responsibility to abide by the safety rules – these rules are made for your protection. Report any personal injury IMMEDIATELY, however  minor. Report all dangerous conditions and practices to Institute Program Directors or Vice  President of Education and Curriculum. 

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Health and Safety Rules 

1. Personal Protective Equipment (PPE) must be worn within designated work areas and  removed before leaving the area. 
2. Biohazard waste must be always discarded appropriately. 
3. Infectious waste, except for sharps, shall be contained in disposable plastic bags or  containers that are tear-resistant, leak-proof, and secured to prevent leakage or  expulsion of solid or liquid waste during storage, handling, or transport. 
4. Disposal of non-sharps must be disposed of in plastic bags or containers that are tear resistant, leak-proof, and secured. 
5. Disposal of sharps, such as needles, must be disposed of in puncture-resistant  containers that are labeled and sealed when ¾ full. 
6. Know where and be familiar with the Safety Data Sheet (SDS), which provides  information about hazardous materials and chemicals in the workplace, and abide by the  instructions. Direct any questions to your instructor or Program Director. 
7. No food or drink is allowed in school laboratory environments. 
8. Obey and follow procedures during a fire drill. 
9. Safety vests must always be worn when applicable. 
10. Wear protective clothing when working around acids, epoxies, creosote, cement, or  other irritating substances. 
11. Substantial – closed-toe shoes must be worn by all individuals engaged in providing  patient care within a healthcare facility or a simulated laboratory environment. Open-toed  shoes, sandals, etc., are not permitted to be worn. 
12. Students must wear school uniforms when attending lecture and laboratory classes and  during their externship experience.  
13. Proper respiratory protective equipment shall be issued and used for individuals working  with or around dust, fumes, mist, and gasses or in an atmosphere lacking oxygen. 14. Know where the fire extinguishers are located and know how to use them. 15. Defective materials or tools must be turned in to the Facility Department and not remain  within the learning environment.  
14. Extension cords used with portable electric tools and appliances shall be of the three wire type. Defective cords shall be replaced on the day they become defective. 17. Students should check with their instructor, Program Director, or externship supervisor  regarding any potentially hazardous material. 
15. Drive within the safe speed limits of all posted and known traffic regulations and existing  conditions. 
16. Practice good housekeeping. Keep the work area neat, clean, and free from stumbling  hazards, grease, etc. 
17. Learn to lift the correct way. Bend knees, keep back erect, and get help for heavy loads. 21. No scuffling or horseplay on campus or while at an Institute-sponsored activity or event. 22. Do not run. Keep firm footing and proper balance at all times. 
18. Keep materials out of walkways.  
19. Do not throw anything before checking to be sure no one will be hit. 
20. Keep guards and protective devices in place at all times. If guards are removed or faulty,  notify your instructor or Program Director immediately and do not use equipment until  the guards are replaced.  
21. Obey all Lock-Out/Tag-Out rules.

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27. Use tools only for their intended purposes. Do not use broken tools. Report broken tools  immediately to your instructor or Program Director. 
28. Do not attempt to operate machinery or equipment that you have not been trained for,  without getting permission and instructions. 

First Aid Procedures 

Minor First Aid Treatment—First aid kits are kept in each Program Director’s office and within  each laboratory. If you sustain an injury or are involved in an accident requiring minor first aid  treatment, inform your Instructor and Program Director immediately. First aid treatment will be  

administered to the injury or wound. Access to a first aid kit is not intended to be a substitute for  medical attention.  

Non-Emergency Medical Treatment—For non-emergency injuries occurring on campus or at  Institute-sponsored activities or events, inform your Instructor, Program Director, or Vice  President of Education and Curriculum who will coordinate medical care and complete an  Incident Occurrence Report. Students are expected to provide needed details to accurately  complete the report. 

Emergency Medical Treatment—If you sustain a severe injury requiring emergency treatment,  try to inform your instructor or Program Director, but do not jeopardize your health. Request  immediate assistance and transportation to the local hospital emergency room or call 911. Once  feasible, provide the necessary details to your Program Director for the completion of an  Incident Occurrence Report.  

Accident Occurrence Reporting—All students are responsible for reporting any accidents or  injuries that occur on campus or during any Institute-sponsored activity or event to their  instructor or Program Director immediately.  

Campus Emergency Response Plan  

Evara Health Institute maintains an Emergency Response Plan. The Plan addresses various  emergency situations such as severe weather (hurricanes/ tornados/ thunderstorms), facility  problems (power loss/contamination threats) and/or events involving students, faculty and staff  (safety or health threats).  

The report includes Evara Health Institute’s policies for notifying Evara Health Institute’s campus  communities of a significant emergency or dangerous situation involving an immediate threat to  the health or safety of students or staff occurring on campus.  

Campus and Program Administrators have copies of the plan. To ensure faculty, staff, and  students understand emergency response procedures, practice exercises are conducted annually and emergency policies and procedures are reviewed at student and staff orientations  and annually thereafter.  

Student Concerns, Complaints, and Grievances 

Student Title IX Discrimination Reporting  

Title IX of the Education Amendments of 1972 prohibits discrimination based on sex in  education programs or activities including admissions, education, extracurricular activities, 

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discipline, and other activities of schooling. The prohibition includes discrimination related to  pregnancy or pregnancy-related conditions. Evara Health Institute is committed to supporting  pregnant students so that they may continue in school and complete their educational program.  Students may request accommodations due to pregnancy, nursing, or pregnancy-related  conditions by contacting the Disability Services Coordinator.  

Evara Health Institute’s Title IX Coordinator is Dr. Rebecca Sarlo, Vice President of Education  and Curriculum. The Title IX Coordinator is responsible for overseeing Title IX compliance,  receiving reports of sex discrimination and sexual harassment, and coordinating investigations  and responses to such reports. 

Evara Health Institute maintains records related to Title IX complaints and investigations and  submits reports to the U.S. Department of Education’s Office for Civil Rights (OCR) upon  request. Confidentiality is maintained to the maximum extent possible, consistent with the need  to investigate the complaint. Evara Health Institute management will give progressive and fair  discipline based on facts and will provide a review of disciplinary decisions. 

Procedures for Reporting Discrimination  

At Evara Health Institute, we are committed to maintaining a community free from  discrimination. We have established clear procedures for addressing discrimination grievances  and encourage prompt reporting of any such incidents. This policy outlines our process for  handling discrimination grievances. 

Definition of Discrimination Grievance: A discrimination grievance encompasses any complaint  related to discrimination based on age, race, color, religion, ancestry, national origin, age, non disqualifying disability, gender, sex, sexual orientation, marital status, genetic information, or  military or veteran status. This includes instances of sexual harassment and disability  discrimination by Evara Health Institute or any member of the Evara Health Institute community,  including students or third parties. 

Reporting Discrimination: If any member of the Evara Health Institute community believes they  have experienced discrimination in violation of our Nondiscrimination Policies (including the  Equal Opportunity Policy, Americans with Disabilities Act-Reasonable Accommodations Policy,  and Title IX Policy), they should report the situation immediately to the Vice President of  Education and Curriculum, who also serves as the Title IX Coordinator. 

In cases where the Vice President of Education and Curriculum/Title IX Coordinator is the  subject of the complaint, individuals should contact Evara Health Institute’s Compliance Officer. 

Timely Reporting: Discrimination grievances should be reported as soon as possible following  the alleged incident of discrimination. 

Grievance Submission: To initiate the discrimination grievance process, the following  information must be included in a written grievance: 

• Name and address 
• Description of the alleged violation and the date it occurred, along with the names of any  witnesses 
• Names of persons responsible for the alleged violation (if known) 
• Any requested relief or corrective action, if applicable 
• Any background information or relevant documentation

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Timeliness of Complaint: Complaints should be filed within thirty days after the complainant  becomes aware of the alleged violation. Complaints received later than thirty days after the  complainant became aware of the alleged violation may be dismissed as untimely. 

Investigation Process: Upon receipt of a grievance, Evara Health Institute will conduct an  investigation, as appropriate. This investigation is designed to be prompt and thorough. It allows  the complainant, the subject(s) of the complaint, and any interested persons to submit  documents and information relevant to the consideration and resolution of the complaint. 

Outcome Notification: Evara Health Institute will complete its investigation within a reasonable  time and notify the complainant and all alleged responsible parties of the investigation’s  outcome and the basis for its decision. 

Corrective Action: If discrimination is determined to have occurred, Evara Health Institute will  take appropriate action to prevent its recurrence and correct any effects felt by the complainant  and others, if necessary. 

Reconsideration: Any party to the complaint may request reconsideration of Evara Health  Institute’s determination if dissatisfied. Requests for reconsideration must be made in writing to  the Compliance Officer within seven days of receiving the determination and/or  recommendation(s). The Compliance Officer will respond within thirty days. Reconsideration  decisions are considered final. 

External Reporting: Grievances may also be reported to the U.S. Department of Education  Office for Civil Rights at the provided contact information. Complainants are not required to  complete the Evara Health Institute grievance process before contacting the Office for Civil  Rights. Complainant may file a complaint with the Office of Civil Rights at:  

Lyndon Baines Johnson Department of Education Building 

400 Maryland Avenue, SW 

Washington, DC 20202-1100 

Tel: 800-421-3481 (Toll Free) 

Fax: 202-453-6012 

TDD: 800-877-8339 (Toll-Free) 

Email: mocr@ed.gov 

Non-Retaliation: Evara Health Institute strictly prohibits retaliation against any complainant  under this grievance procedure or against any person who assists a complainant in pursuing a  complaint under this procedure. 

Student Complaint and Grievance Policy And Procedures 

At Evara Health Institute, we value student feedback and aim to provide clear procedures for  addressing complaints and grievances. This policy outlines our process for handling student  concerns. Evara Health Institute is committed to addressing student concerns promptly and  fairly, and we encourage open communication to ensure a positive learning experience for all. 

Grievance Procedure Availability: We make our grievance procedure, which addresses student  complaints, readily available to all students. This procedure is provided in writing within this  catalog and reviewed during student orientation. 

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Record Keeping: Evara Health Institute maintains a written record of all formal complaints and  their resolutions. This record includes clear documentation of the complaint and the details of its  resolution. 

Definition of Grievance: A grievance is defined as a student’s written expression of  dissatisfaction regarding conditions of enrollment or treatment by instructors, fellow students, or  Evara Health Institute staff. Grievances may involve issues such as the misapplication of the  Institute’s policies, rules, regulations, procedures, or unfair treatment, including coercion,  reprisal, or intimidation by an instructor or another member of the Institute team. 

Discrimination Concerns: For matters related to discrimination, students should refer to Evara  Health Institute’s Reporting Discrimination Procedures as outlined in this catalog. 

Satisfactory Academic Progress Appeals: Students seeking to appeal Satisfactory Academic  Progress procedures and/or outcomes should refer to the Satisfactory Academic Progress  Policy within this catalog. 

Reporting a Complaint/Grievance: Students can report complaints/grievances by following the  procedures outlined below. Evara Health Institute is committed to thoroughly investigating all  complaints/grievances and working to resolve them promptly. Upon receiving a formal  complaint/grievance, Evara Health Institute will acknowledge receipt in writing to the student  within two days. An independent, unbiased student advocate will also be assigned to support  the student, and the grievance resolution process will be initiated. 

Evara Health Institute strictly prohibits retaliation against any student who brings forward a  complaint/grievance. 

Grievance Procedure Steps 

Step 1—If possible, students should first attempt to resolve their grievance with the relevant  instructor or staff member collaboratively. 

Step 2—If the student is unable to resolve the grievance directly with the relevant Evara Health  Institute team member or if the results are unsatisfactory, the student should bring their  concerns, complaints, and grievances to a campus administrator, program director, or student  service provider to work together toward a resolution. 

Step 3—If the grievance remains unresolved after completing steps one and two or if these  steps are impractical due to the nature of the grievance, the student should bring the matter to  the attention of the Compliance Officer. 

Step 4—The Compliance Officer will review the grievance, meet with the student and all  relevant parties, and reach a decision that balances the best interests of the student and the  Institute. The Compliance Officer’s decisions will be documented within the student’s complaint  file and shared with the student within two business days of the meeting. The Compliance  Officer review serves as the final level of institutional review. 

Additional Resources: 

• While we encourage students to work with us to resolve issues, students also have the  option to file complaints with the Commission for Independent Education (CIE) through  mail, email, or fax, as outlined below.

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Commission for Independent Education Contact Information Address: Commission for Independent Education 

325 W. Gaines Street, Suite 1414 

Tallahassee, FL 32399-0400 

Email: CIEINFO@fldoe.org 

Fax: 850-245-3238